As Chief Executive Officer, the president is responsible for the club’s overall operation. The president presides at meetings, guides the club through the Distinguished Club Program, meets regularly with club officers and works closely with the area director to coordinate goals. With a big-picture perspective, the president sets the trajectory for the club’s activities.

The vice president education helps members progress in their educational journeys by scheduling meeting roles and signing off on completed projects. VPEs facilitate new-member orientation and assign mentors. This position is often regarded as the most challenging, but it doesn’t have to be if the workload is divided.

The sergeant at arms addresses meeting logistics, including room reservations and meeting set-up and cleanup. They arrange meeting role equipment, the club banner and evaluation forms. The SAA stores and transports the club supplies and equipment. When you arrive at our meetings to find them completely ready to go, thank the sergeant at arms!

The vice President membership focuses on building club membership. They greet visitors, provide them with information and plan outreach activities (open house and community events) to attract visitors.

The vice president public relations establishes and maintains the lines of communication between the club and its members, as well as between the club and the public. They work to increase awareness of Toastmasters through media publicity and social media.

The club secretary manages all records and correspondence, including membership attendance, supply orders, officer lists, past club records and meeting minutes. This job is less visible but plays a significant role in cultivating camaraderie and engagement.

The treasurer manages the club’s financial health by collecting dues, paying bills and tracking financial status. This role is important (especially at contest time) because the “club in good standing” status is dependent on paid memberships. Members with an accounting background are very comfortable and well-suited for this role.

The Immediate Past President provides advice and counsel as requested by the Club President. They provide helpful, supportive leadership for all the club’s activities, and you will provide counsel to the other club officers in a manner that is conducive to club success when called upon. They are a member of the Club Executive Committee and can vote on any matter discussed.